AI-powered lead capture for conferences, trade shows, and exhibitions. Scan cards, dictate notes, and export to your CRM — all from your phone.
14-day free trial · No credit card required · Works on any device
Capture, enrich, and collaborate — live at your stand.
All your leads, live and searchable
Every field, note & tag captured
Live activity feed & built-in team chat
No training. No setup. Open CaptureMate on your phone and start capturing immediately.
Point your camera at a business card or event badge. AI extracts every contact field automatically — name, company, email, phone, LinkedIn. If the card has a QR code, we read it directly instead — exact data, instantly (vCard & MeCard supported).
Type a quick note or speak freely for up to 2 minutes. AI transcribes your voice into structured meeting summaries with key signals and follow-up actions. (Voice notes: Studio plan and above)
Push straight into Salesforce, HubSpot, Zoho CRM, or Pipedrive with one tap — each event becomes a Salesforce Campaign automatically (or the equivalent linked record on the others), and returning contacts merge into their existing record instead of duplicating. Or export to CSV, Excel, or PDF, CRM field mapping included. Your pipeline is ready before you leave the venue. (Direct CRM push: Studio plan and above)
A founder's perspective
42 years in sales. 60+ events a year worldwide. Senior leadership roles across three continents. After all of that, I can tell you exactly why the industry's standard approach to lead capture is broken — and what to do instead.
Badge scanners collect dirty data — wrong emails, obscure company names, zero qualification context
Staff optimise for scan volume — not pipeline quality — producing a false sense of a successful show
20% of manually collected leads are never followed up — $7,200 in lost value per event on average
More likely to qualify a lead when followed up within 5 minutes vs. 30 minutes
Harvard Business Review
Higher event ROI for exhibitors using mobile, CRM-integrated lead capture vs. manual processes
Blinq Event ROI Analysis
Of trade show attendees hold formal corporate buying authority — these are real decision makers
BoothIQ Conversation Tracking
Built for the exhibition floor — fast, offline-capable, and designed for mobile.
Photograph any business card or event badge. Claude AI extracts all contact fields with high accuracy — even from unusual card layouts. If the card has a QR code, we read it directly instead — supports both vCard and MeCard standards for exact, instant data with zero misreads.
Ask the in-app AI Help Widget a question in any language — Norwegian, Afrikaans, and more — and get an accurate answer back in that same language, with button and menu names kept in English so they always match what's on your screen.
Speak freely after each conversation — up to 2 minutes. AI transcribes and formats your notes into structured summaries with prospect ratings and follow-up actions. Available on Trial, Studio & Agency plans.
See every capture your team makes as it happens. The live activity feed keeps everyone in sync across multi-person exhibition stands — and a built-in chat lets all logged-in team members communicate instantly during the event, without leaving the app.
No WiFi at the venue? No problem. CaptureMate stores captures locally and syncs automatically the moment you reconnect. App even loads offline after first visit. Available on Team and above.
Export to CSV or Salesforce-ready format. All your leads, perfectly formatted and ready to import.
Connect once, then push captured leads straight into Salesforce, HubSpot, Zoho CRM, or Pipedrive with one tap. Each event becomes a Salesforce Campaign automatically (or the equivalent linked record on the others), and returning contacts merge into their existing record instead of creating duplicates. Available on Studio and above.
Download your leads as a formatted .xlsx file — column widths set, ready to open in Excel or Numbers on Mac. Available on Team and above.
Generate a formatted PDF report of your leads — with or without notes. Available on Team and above.
A private scratchpad scoped to each event — checklists, reminders, session notes. Only you can see it. AI voice transcription included on Agency. Available on Trial, Studio & Agency plans.
Add private notes to any lead that only you can see — never shared with the team, never exported. AI voice transcription included on Agency. Perfect for personal context and follow-up reminders. Available on Trial, Studio & Agency plans.
Turn on automated follow-up for any event, and every lead you capture with consent gets a personalised email — sent instantly or on a delay you set, signed with the actual rep's name, contact details, and meeting link. Available on every plan; Agency plans add your own logo to every email sent.
Automatically flags contacts you've already captured — by email, name and company, or phone number — so you never create duplicate records at busy events.
When a returning visitor is scanned or added at your stand, CaptureMate automatically surfaces their full history from previous events — previous event name, date, role, rating, and notes. Your team walks into every conversation fully briefed, before a word is spoken.
All plans retain lead data for 7 days after an event ends. Agency plans unlock extended retention of 6, 12, or 18 months, with a data protection confirmation required. This is what powers Visitor Intelligence across your event history.
Ask a quick question about anyone you've captured — CaptureMate answers from what's actually been noted, right before you walk back over. Ask a Mate + (Studio and above) adds live web lookups for company background and recent news.
Run several conferences or trade shows simultaneously, each with their own dedicated team, lead list, and activity feed. Up to 3 concurrent events on Agency plan — unlimited on Enterprise.
Upload your logo and set a custom colour palette. Your branding applies to the app header and PDF exports. Available on Agency plan.
Your data is isolated at the database level — no other organisation can ever see your leads. GDPR-friendly infrastructure hosted in the EU.
Start free for 14 days. No credit card required. Upgrade when you're ready.
1–2 users
Billed as $290/year
Up to 6 users
Billed as $999/year
Up to 10 users
Billed as $2,990/year
Unlimited users
Billed as $4,990/year
Unlimited users · Annual only
Contact us for pricing
Annual contracts · Multi-year pricing available